J Nowell-Smith (Chairman and District Councillor), Mr R Boughton,
Mr K Field, Mr A Stratton, Mrs J Willis, Mr D Turner (
Mrs A Tremayne.
2. Approval of previously circulated minutes
Previously circulated minutes were approved and signed.
3. Matters arising from previous minutes
b. Affordable housing – Suzanne Willers reported that the Village Hall had been booked for 1 November from for an exhibition of the proposed plans. Representatives from OCHA, SODC and ORCC will attend. There will be a comments box and people will be able to register their interest. It was agreed to circulate a flyer to all households and Suzanne would provide a sample of possible wording from a previous development.
c. Tree planting and maintenance – Judith Osborn had reported that OCC were not happy for a fir tree to be planted on the proposed site because of the surrounding utilities. It was agreed that Mr Field, Mr Stratton and the Clerk would look again at the site in the light of this comment. Judith Osborn had said that the thinning out of the trees would be done but it could take a while. Clerk to ask OCC whether the Parish Council could undertake the work, contacting the electricity company regarding the overhead wires.
d. M40 road noise levels – Mr Nowell-Smith reported that he is awaiting a call from Darren Rhoden of the Highways Agency regarding the suggestion for screening, the cost of which would not be as prohibitive as resurfacing.
e. DEFRA Rural Social and Community Programme consultation – Clerk to complete the questionnaire based on the feedback from the meeting she had attended.
f. Regional Planning Guidance for South East – waste and minerals consultation – agreed that there was no need for a further response.
g. Campaign for Sustainable Communities Bill consultation – Mrs Willis proposed and Mr Field seconded that the campaign be supported. This was agreed.
i. Dog fouling, Milton Common – Clerk had received four signs and would meet with Elaine Horne to discuss where to place them.
j. Ecosacks – SODC were now providing the recyclable sacks at 30p each and green sacks had been withdrawn from sale. Collections will continue until the week before Christmas. It was agreed not to continue with any subsidy for concessions.
4. Planning matters
Decision: SODC granted.
b. P05/W0857/R Three Pigeons Public House, Milton Common – renewal of planning permission P00/N218. Erection of function room and tearoom block.
Decision: SODC granted.
a. Oxfordshire Structure Plan 2016 – notice had been received that the plan has been adopted.
b. SODC Weekly planning lists – Clerk reported that these will now be received by email.
ORCC AGM, Friday, 2 December, 11.00am,
OPFA AGM, Tuesday, 25 October, , Sandford on
e. 21,000 new homes Oxfordshire 2016-2026 – agreed not to respond to the consultation.
f. Oxfordshire Transport Co-ordinator post – future from April 2006 - agreed not to respond to the consultation.
g. Oxfordshire Minerals and Waste Development Framework – statement of community involvement – agreed not to respond to the consultation.
6. Financial matters
a. Conclusion of Annual Audit and issues arising – notice had been received that the annual audit had been completed. It had been indicated that a grant to the Cricket Club could be made under delegated powers and not as an S137 payment. This will be noted when payment is made at the appropriate time.
b. Contribution to cost of Village Hall floor maintenance – payment of 50% of the cost of re-sealing the floor, approximately £250.00, proposed by Mr Boughton, seconded by Mrs Willis. It was agreed to pay the full amount to reclaim VAT and receive back from the Village Hall 50% of the net cost. Payment of 407.72 to Flooring Trade Sales proposed by Mr Boughton, seconded by Mrs Willis.
c. Payment of £25.00 to OPFA for renewal of membership proposed by Mr Stratton, seconded by Mr Field.
d. Payment of £141.00 to BDO Stoy Hayward LLP for annual audit 2004/2005 proposed by Mr Stratton, seconded by Mr Field.
e. Payment of £209.00 to Parchment (Oxford) Ltd for Newsletter printing Oct/Nov proposed by Mr Boughton, seconded by Mr Stratton.
f. Payment of £229.12 to Robinsons Garden Care for mowing the playing field Jun-Aug proposed by Mr Stratton, seconded by Mr Field.
g. Payment of £193.87 to Robinsons Garden Care for mowing the churchyard Jun-Aug proposed by Mr Boughton, seconded by Mr Stratton.
h. Payment of £15.00 to SODC for 50 ecosacks proposed by Mr Stratton, seconded by Mrs Willis.
i. Payment of £10.00 for petty cash proposed by Mrs Willis, seconded by Mr Stratton.
7. Open discussion
a. Mr Boughton asked Mr Turner about the timescale for the pelican crossing. Mr Turner said that the plans and other preparations were being completed in this financial year and construction will follow as soon as possible in the new financial year.
Mr Boughton reported a broken manhole cover near the junction
b. Mr Stratton reported that SODC had turned down the grant application for the Village Hall improvements, giving the reasons as not enough consultation with local residents and the larger kitchen created a safety hazard. Mr Stratton felt these reasons were unfair as consultation had taken place and he felt that the plans had not been correctly interpreted. Mr Stratton had needed to chase SODC to learn of their decision and had thus missed the deadline for the next round of grants. No appeal was possible. Mr Nowell-Smith to pursue the concerns with SODC.
Mr Stratton also reported that he had met with Trevor Stewart regarding the ROSPA playground inspection report. A quote of £580.00 had been received for completion of the following: remove concrete from mound and replace with mats, supply matting for the entrances, hooks on goal posts to be replaced with cable ties and extra bark.
Mr Stratton announced that there would be a Race Night on 15 October for Church funds and the Church Christmas Bazaar and the Heart of England Jazz Band will both be on 19 November.
Mr Field reported that the scaffolding erected at Gardeners
Mr Field commented that cars were bringing children for the school bus and parking outside the Old Forge, causing a hazard.
Mr Field also reported that people were parking in the Village Hall car park and letting their dogs into the playing field.
d. Mr Giddy reported that he had met with Boris Johnson, MP and advised him of the planning problems and enforcement weaknesses in relation to the Sandy Lane Veterinary Surgery. Mr Johnson promised to pursue the matter with John Prescott.
8. Date of next meeting
Monday, 7 November at .
There being no further business the meeting closed at .