Annual Parish Meeting

Monday 8 May, 2006, 8.00pm – at Tiddington Village Hall




Present:           Mr J Nowell-Smith (Chairman and District Councillor), Mr R Boughton, Mr K Field, Mr A Stratton, Mrs A Tremayne, Mrs J Willis, Mr D Turner (County Councillor) and six members of the public.


1.                   Apologies

No apologies


2.                   Approval of previously circulated minutes

Previously circulated minutes were approved and signed.


3.                  Chairman’s Review of the Year

Mr Nowell-Smith reported that some progress had been made on the affordable housing project during the year and plans would soon be put before the Planning Committee.

There had been disappointment at the refusal by SODC to award a grant for the Village Hall extension and refurbishment but there is hope that a re-application for refurbishment only and the provision of disabled facilities will soon be successful.

SODC had approved a grant to the Cricket Club and the Parish Council will also provide a grant at the appropriate time.

There had been a number of planning applications during the year and concern had been expressed that the comments of the Parish Council were not heeded.

After a quiet period of several months, it would now appear that the village has vandalism problems again and the Chairman urged residents to report all incidents to him or to the Clerk.

The M40 road noise levels were of great concern to Milton Common residents and the Council is supporting the M40 Chilterns Environmental Group in its efforts to get the government to improve the situation. A representative from Milton Common attends the regular meetings on the Council’s behalf. There is optimism that the government is now realising that there is a significant problem.

On highway matters the M40 indication sign is still not sited as the Council would wish and only a width restriction has been placed on the Ickford Bridges, rather than a weight restriction. The site for the planned pelican crossing had been surveyed during the year.


4.                  Annual Governors’ Report, Great Milton School

The School is no longer required to produce an annual Governors’ report but Mr Mark Stoker provided a written report of activities and statistics which will be circulated.


5.                  County Councillor’s Annual Report

Mr Turner provided a written report which will be circulated.


6.                  Open discussion

a.                   Road safety plans, London Road, Milton Common – Mr Peter Ronald of OCC reported that the traffic survey which had been done indicated speeds of 45mph with a mean speed of 36mph. He indicated that he had a small budget to provide 30mph repeater signs, roundels, pink strips and possibly gates and suggested a formal request to him for specific items would be considered favourably. Any flashing speed signs would need to be paid for by the Parish Council and would cost £5,000 for solar or £3,000 for electric powered signs.

Mr Ronald outlined the new OCC local transport plan, showing that the priorities for the budget had changed and the objectives were tackling congestion, delivering accessibility, safer roads, better air quality and improving the street environment. It was very unlikely that the pelican crossing would meet any of these criteria and would not be installed in 2006. The Chairman expressed his disquiet that a project which had already had about £10,000 spent on it and was due to be built in May would no longer happen. Mr Turner said he was furious about it and would be having a meeting with the County Councillor responsible for highways, Mr David Robertson on Thursday to discuss the matter.

b.                   Addition of footpath, School Lane to Well Cottage – Mrs Stoker reported that it was likely to be another 3-4 years before a decision was made. She asked whether it would be possible for the process to be accelerated as she had heard that representations could be made to a higher authority.

c.                   Mr Nowell-Smith asked for opinions on the advertising signs which were now appearing on roundabouts. He reported that strong feelings had been expressed against them and he would be raising the matter at the District Council. Councillors were divided, some feeling that the roundabouts were tidier in consequence but others objecting to the proliferation of advertising signs.



There being no further business, the meeting proceeded to the Annual General Meeting.


Annual General Meeting

Monday 8 May, 2006, 8.00pm – at Tiddington Village Hall




Present:           Mr J Nowell-Smith (Chairman and District Councillor), Mr R Boughton, Mr K Field, Mr A Stratton, Mrs A Tremayne, Mrs J Willis, Mr D Turner (County Councillor) and six members of the public.


1.                  Election of officers

Mr Nowell-Smith as Chairman, Mrs Willis as Vice-Chairman and Mr Field as Village Hall representative were unanimously re-elected.


2.                  Approval of previously circulated minutes

Previously circulated minutes were approved and signed.


3.                   Matters arising from previous minutes

a.                  OCC Highway matters – the moving of the sign indicating the M40 is still awaited.

b.                  Affordable housing – further details of plans incorporating comments are awaited.

c.                  Tree planting and maintenance – the tree expected from Mr Robinson will not now be forthcoming and it was agreed to ask Mr Robinson to source a suitable tree of 12-15ft in height, purchase and plant and charge to the Council.

d.                  M40 road noise levels – Mrs Horne reported that a meeting of the M40 Group in May will receive a Halcrow report and the Group is hopeful that the Highways Agency now realise there is a problem. A request for a donation of £200 to the M40 Group fund has just been received. Following discussion it will be recommended at the June monthly meeting that a sum of £100 be given.  

e.                  Milton Common notice board sign – this has been received at no cost and will be fitted by Mr Field.

f.                    SODC new garden waste collection service – the wheelie bin collections will begin in June and the supply of brown ecosacks and siting of community skips will cease.

g.                  Milton Common website – Mr Stratton reported that Great Haseley has offered to contribute £50.00 this year and £50.00 annually towards the maintenance of the website. It was agreed to remind Great Milton of the Council’s request for funding. 


4.                   Planning matters

a.                   P05/W1204  Walters Farm, Sandy Lane, Tiddington – barn style wood cladded mobile home for residential use.

Appeal lodged against SODC refusal to grant permission.

b.                   P06/W0057  60 London Road, Milton Common – erection of a two storey side extension.

Application withdrawn.

c.                   P06/W0150  Tudor Cottage, Tiddington – conversion and extension of existing building to form a single dwelling and associated parking.

Application withdrawn.

d.                  P06/W0187  Millstone, Old London Road, Milton Common – construction of a dormer window to the front elevation.

Decision: approved. SODC approved.

e.                  P06/W0355  The Cottage, Thame Road, Tiddington – erection of side extension with store above.

Decision: approved.

f.                    P06/W0373/LB  The Cottage, Thame Road, Tiddington – erection of side extension with store above. Insertion of new roof lights above kitchen and bathroom.

Decision: approved.

g.                  P06/W0379  60 London Road, Milton Common – erection of two storey side extension.

Decision: approved.

5.         Correspondence

a.                  Neighbourhood Policing proposals – Clerk reported on the meeting she had attended at which Jill Simpson from Thames Valley Police outlined the proposals which will be piloted in the Watlington area. Details have been put in the wallet.

b.                  Youth matters – details of the SODC youth strategy had been received. Mr Turner said that Kevin Brophy was the contact for youth projects. Great Milton is interested in liaising with local villages. Mr Turner spoke about the Chill Out Fund where matched funding is available for improving and extending provision for youth activities in Oxfordshire.

c.                  SODC Housing site allocations – additional housing required of 1300 homes to be built by 2016 across the District may include some for Thame and Wheatley.


6.                   Financial matters

a.                  Clerk’s salary 2006/2007 – Clerk reported that the national percentage increase had only just been decided and that figures were still awaited.  

b.                  Payment of £7.00 for SLCC Clerk’s Manual updates proposed by Mr Stratton, seconded by Mrs Willis.

c.                  Appointment of Mrs Papps as internal auditor for 2006/2007 at a fee of £40.00 proposed by Mrs Willis, seconded by Mr Field.

d.                  Payment of £26.00 to CPRE for membership proposed by Mrs Willis, seconded by Mr Nowell-Smith.

e.                  Payment of £20.00 to ORCC for membership proposed by Mr Stratton, seconded by Mr Boughton.

f.                    Childline Midlands & East Anglia donation request was declined.

g.                  Payment of £212.80 to Parchment the Printers for Newsletter printing April/May proposed by Mr Field, seconded by Mr Nowell-Smith (agreed following April meeting cancellation)

h.                  Payment of £439.38 to Allianz Cornhill for insurance proposed by Mr Boughton, seconded by Mr Stratton. It was agreed to make a risk assessment at the July meeting.

i.                    Payment of £100.02 to Z M Knight for telephone expenses 2005/2006 proposed by Mr Field, seconded by Mr Boughton.

j.                    Payment of £10.00 for petty cash proposed by Mr Stratton, seconded by Mr Boughton.


7.                   Open discussion

a.                   Mr Turner reported that the local subsidised bus services will be reviewed in September and suggested that thought be given to requirements particularly in relation to Milton Common.

Mr Turner also reported that old people’s homes were now being built to a high standard with single rooms the norm. Meadowcroft in Thame would be proceeding soon.   


8.                   Date of next meeting

Monday, 5 June 2006 at 8.00pm.


There being no further business the meeting closed at 10.45pm.