Annual Parish Meeting

Annual General Meeting

Monday 10 May, 2004, 8.00pm – at Tiddington Village Hall





Present:           Mr J Nowell-Smith (Chairman and District Councillor), Mr R Boughton, Mr A Stratton, Mr W Tremayne, Mrs J Willis, Mrs A Purse (County Councillor) and two members of the public.


1.                   Apologies

Mr K Field.


2.                   Approval of previously circulated minutes

Previously circulated minutes of the annual meeting had been approved and signed.


3.                   Chairman’s Review of the Year

Highway matters have dominated the year, with turning lorries still a problem in Tiddington, repairs to road surfaces very disappointing and a pelican crossing not a viable option. However, more positive results are apparent improvements to the flooding problems, a probable installation of a street light on the A418 close to the bus stops and the trimming of problem trees by the electricity company and SOHA.

On planning matters, it has been a quiet year for local plans, but new arrangements aimed at speeding up the planning process at the District Council have meant training sessions for Clerk and Councillors and, within the Parish, the setting up of a working party to discuss matters ahead of any Council meeting.

A successful survey carried out in the Parish highlighted the need for affordable housing and the possibilities are being actively pursued.

Sadly the Parish has lost the facility of the skip lorry visiting the village on a regular basis, in spite of fierce lobbying for its retention by this Council and surrounding villages.

In response to a request from the County Council, three Councillors, the Clerk and a member of the Ramblers Association walked all the footpaths in the Parish, logging problems of maintenance and suggesting improvements and changes. These were reported back to the County Council as part of a countywide survey.

During the year there have been complaints from residents about inconsiderate parking in North Close, and this seems to be a problem which is difficult to resolve satisfactorily.

Finally on a positive note, a free copy of the Oxford telephone directory has been negotiated for residents and Milton Common now has a notice board installed.


4.                   Report from School Governor, Great Milton School

Clerk reported that Ms Jane Roffey had relinquished the post of Governor representing the Parish last Autumn. A printed Governors’ report had been supplied by Mr Mark Stoker and this would be circulated in the wallet.


5.                   Open discussion

The residents of Willow Springs, Sandy Lane hoped that the affordable housing project would be successful. They also commented on the amount of litter on the railway line behind Centre Caravans.


6.                   Election of officers

The Clerk invited nominations. Mr Stratton proposed that Mr J Nowell-Smith be elected Chairman and this was seconded by Mr Tremayne. Mr Nowell-Smith accepted.

Mr Nowell-Smith proposed that Mr Tremayne be elected Vice Chairman and this was seconded by Mr Stratton. Mr Tremayne accepted.

Mr Stratton proposed that Mr K Field be elected as Village Hall representative and this was seconded by Mr Tremayne. Mr Field will be asked if he will accept.



7.                   Aproval of previously circulated minutes

Previously circulated minutes of the monthly meeting were approved and signed.


8.                   Matters arising from previous minutes

a.                   OCC Highway matters –  Mrs Willis reported that overtaking was still a problem going out of the village towards Thame.

b.                   Street light on A418 – response from OCC still awaited.

c.                   Milton Common notice board – the board has now been installed and notices placed. Complaints had been received that there was no mention of Milton Common in the Parish name. Mr Tremayne reported that he had placed a notice on the board explaining the situation.

d.                   Oak tree, Ickford Road – a letter from SOHA indicated that urgent pruning would be carried out and an arboricultural report would be arranged regarding the tree’s long term future.

e.                   Affordable housing – meetings have been arranged for 7 June with OCHA at 7.00pm and SOHA at 8.00pm. Suzanne Willers from ORCC and Sally Kelsall from SODC will attend and management of the proposed site and properties will be discussed. The Parish Council meeting will follow at 9.00pm

f.                     Litter blitz – three volunteers from outside the Council had helped and the amount of litter had not been too bad. Mr Boughton reported that the ditch at Brookside Close had been a problem. The regular refuse lorry had collected the little that was accumulated in Tiddington but Mr Tremayne asked for a special collection from Milton Common.

g.                   Reports on seminars attended – Clerk reported that the seminar on the Freedom of Information Act had been useful and she would prepare all that was necessary for the Act’s full implementation in 2005 and report back to the Council. Three Councillors and Clerk had attended a Planning presentation by SODC arranged at Little Milton. It was a shortened version of the training sessions already attended earlier in the year.


9.                   Planning matters

No planning matters.


10.               Correspondence

a.                  SODC Draft Corporate Plan – it was agreed to place in wallet for information and not to respond with comments.       

b.                  Oxfordshire Structure Plan 2016 Draft – proposed changes included the removal of the plans for housing on the Green Belt at Grenoble Road but the inclusion of sand and gravel extraction. It was agreed not to make any further response.

c.                  Thame Area Forum, Tuesday 18 May, 7.00pm, Chinnor Village Centre – Mr Nowell-Smith to attend and other Councillors if possible.

d.                  SODC Environmental Improvement Schemes – it was agreed that the Parish has no suitable projects in mind.

e.                  South and Vale Carers Centre invitation, Friday 4 June, 12.00noon, Didcot Civic Hall to celebrate tenth anniversary. No one to attend.

f.                    SODC Comprehensive Equality Policy – to be placed in the wallet.

g.                  SLCC seminar on funding and managing community projects – agreed to pass details on to Cricket Club who had failed in their bid for funding of their pavilion project.

h.                  A Neighbourhood Watch newsletter had been received and it was agreed to include relevant articles in the next Newsletter and ask for a Co-ordinator for Tiddington.   


11.               Financial matters

a.                  Parish Council contribution to Village Hall. Mr Stratton declared a personal interest. It was agreed not to provide a regular grant but to respond to any ad hoc need when required.

b.                  Parish Council contribution to Parochial Church Council. Mr Nowell-Smith declared a personal interest. It was agreed to defer a decision to the June meeting, when Mr Field would be asked to make a submission.

c.                  Payment of £353.03 to Allianz Cornhill for insurance proposed by Mr Stratton, seconded by Mr Tremayne.

d.                  Payment of £10.00 to Towergate Strovers for neighbourhood watch sign insurance proposed by Mr Stratton, seconded by Mrs Willis.

e.                  Payment of £65.00 to SODC for garden sacks proposed by Mrs Willis, seconded by Mr Boughton.

f.                    Payment of £58.30 to Z M Knight for administrative and telephone expenses proposed by Mr Stratton, seconded by Mr Tremayne.

g.                  Payment of £10.00 for petty cash proposed by Mr Stratton, seconded by Mrs Willis.


12.               Open discussion

a.                   Mrs Willis asked about the goal posts in the recreation ground. Mr Stratton said that the one set erected by the railway line was popular but the five-a-side portable posts could only be used under close supervision.

b.                   Mr Stratton mentioned that the possibility of a teenage shelter would be raised at the Village Hall meeting again. There was now a shelter with solar lighting on the market, which might be a viable option.

Mr Stratton reported that there was a bottle bank at Le Manoir at Great Milton, available for the general public.

Mr Stratton asked that the possibility of a hired skip for the Parish and surrounding villages be pursued by obtaining a quote.

c.                   Mr Tremayne reported that some gullies in Sandy Lane were blocked.

Mr Tremayne also reported that the Three Pigeons was holding a stripper night on Fridays but could not see that this would cause a public nuisance.

Mr Tremayne enquired who was responsible for trimming an overgrown hedge in Old London Road, Milton Common. Mrs Purse to enquire of OCC. Meanwhile Clerk to obtain a quote from Robinson’s Garden Care for trimming.

d.                   Mr Nowell-Smith reported some disturbing vandalism by young children, which needs to be reported to the Police. Mr Nowell-Smith asked that any further information be reported to him.

Mr Nowell-Smith asked whether broadband was imminent. It was agreed to put a further notice in the Newsletter.

Mr Nowell-Smith reported a pothole in Albury Lane.

e.                   Mrs Purse reported that she had had a meeting with Peter Ronald of OCC regarding Sandy Lane traffic calming and he had advised that an out-build by the London Road junction was not feasible because it would be too close to the main road. Mrs Purse suggested that the Council write to Mr Ronald citing a similar example in Wheatley and also mention the lorries turning in the village, although not his specific remit.

Mrs Purse also suggested that the Council write to Richard Dudding regarding turning lorries and the meeting which she had had with Brian Fell regarding signing, and ask for a further meeting.

In commenting on the OCC Structure Plan, Mrs Purse felt that the further houses needed over the next few years would not be sited where there was easy access to London, e.g. South Oxfordshire.


13.               Date of next meeting

Monday, 7 June 2004 at 9.00pm. (Please note change of time)


There being no further business the meeting closed at 10.05pm.