Annual Parish Meeting

Annual General Meeting

Monday 12 May, 2003, 8.00pm – at Tiddington Village Hall





Present:           Mr J Nowell-Smith (Chairman and District Councillor) Mr A Stratton, Mr W Tremayne and Mrs J Willis.


1.                   Apologies

Mr K Field and Mrs A Purse.


2.                   Approval of previously circulated minutes

Previously circulated minutes were approved and signed.


3.                   Chairman’s Review of the Year

For the first time since I joined the Council in 1991 we have not mentioned the Milton Common Sewerage Scheme – so I will not mention it now! The last year has been quiet with no dramas, which I hope means that the Council is doing a good job to the satisfaction of parishioners. We are still frustrated at the delays in progressing highway matters, although the problem of lorries making U-turns on the A418 seems to have been alleviated by new signing at the roundabout at Junction 8 of the M40. Flooding was a nasty experience for those affected but a task force set up by the Environment Agency will hopefully ensure that better co-ordination will provide a more effective response in the future.

The problem of vandalism continues but the police have shown greater awareness and provided new contact numbers. The CCTV camera at the Village Hall seems to be providing a deterrent. The Queen’s Golden Jubilee was suitably commemorated and the Jubilee mugs, which we provided, proved popular. Not much progress has been made in the war against litter although the Litter Blitz attracted more volunteers than previously. The change in refuse collection contractor seems to have marked an improvement but SODC has told us they have no plans to introduce wheelie bins as some parishioners would have liked.

OCC has been approached with a view to the provision of a Pelican crossing to be situated opposite The Fox/Garage. Measurements have been taken and a cost effectiveness evaluation is being carried out. The village web site is up and running. Visiting theatre productions at the Village Hall have been well attended. The possibility of an affordable housing development is being explored. The Parish Newsletter has settled down in its new format and has been well received.

The village finances are in good shape and sufficient for our needs during the current year, barring an unforeseen emergency. The Council is considering a request from the Cricket Club for a contribution towards the proposed new pavilion.

We are sorry to bid farewell to Gerry Morrish and Ian Malin, for whose contributions we are all most grateful, and very pleased to welcome Mrs Janet Willis. There is still a vacancy on the Council and applications would be more than welcome.

Finally thank you to my fellow councillors and most particularly to our Clerk for all the hard work they have put in during the year.


4.                   Report from School Governor, Great Milton School

Ms Jane Roffey provided the published annual report, which will be circulated in the wallet. A press release reporting on the favourable Ofsted report will be printed in the Newsletter.


5.                   Election of Officers

The Clerk invited nominations. Mr Stratton proposed that Mr J Nowell-Smith be elected Chairman and this was seconded by Mrs Willis. Mr Nowell-Smith accepted.

Mr Nowell-Smith proposed that Mr W Tremayne be elected Vice Chairman and this was seconded by Mr Stratton. Mr Tremayne accepted.

Mr Tremayne proposed that Mr K Field be elected as Village Hall representative and this was seconded by Mr Stratton. Mr Field will be asked if he will accept.

It was agreed that a notice should be placed in the Newsletter inviting residents to apply for the Councillor vacancy.


6.                   Declarations of Acceptance of Office of Councillors and Chairman and Register of Members’ Interests completion

The following declarations were made in the presence of the Clerk:-

Mr J Nowell-Smith – Councillor and Chairman

Mr A Stratton – Councillor

Mr W Tremayne – Councillor

Mrs J Willis – Councillor

The registers of members interests will be completed within the next 21 days and returned to the Clerk.


7.                   Matters arising from previous minutes

a.                  Highway matters – there seems to be no progress on the drainage problems. Clerk to contact Mrs Purse and also Mr Khan regarding other outstanding matters.

b.                  Affordable housing – Suzanne Gibbins had provided a sample survey from Harwell which could be modified for this parish. Mr Field and Clerk to draft a suitable survey for discussion at the next Parish Council meeting and inclusion in the Newsletter.


8.                   Planning matters

a.                  New Planning Committee Structure – SODC has agreed to two area planning sub-committees (east and west) meeting on a 3-week cycle and a main planning committee meeting on a 6-week cycle. Tiddington will be in the western area. Mr Nowell-Smith reported that since the District Council elections resulted in a change of political control, this new structure may be reviewed again.

b.                  P03/NO120/LB  The Cottage and Tudor Cottage, Tiddington – demolish existing barn and erect two storey extension to existing cottages.

Decision: SODC refused.

c.                  P03/NO248/O  Lantern Service Station, Milton Common – outline application for demolition of existing garage buildings and construction of 500sq.m of offices.

Decision: refused.

d.                  P03/NO323  Land adjacent to Water Tower, Milton Common – erection of 22m temporary telecommunications structure for airwave service, for a period of six months.

Decision: no strong views.


9.                   Correspondence

a.                  Licensing Consultation – PEL Annual Licence, Village Hall. Mr Stratton declared an interest. No objection was raised to the renewal of the licence.     

b.                  School Governor appointment changes – notice had been received that the category of “additional co-opted governor” will cease to exist when the existing governor has completed their term of office. It is hoped that the school will invite a nominee from the Parish Council as a community governor to represent the wider community. Ms Roffey’s term of office is due to end in August 2003.

c.                  Thame Area Forum – the next meeting will be on Thursday, 12 June at 7.00pm in Great Milton Village Hall and the following on Monday, 8 September.

d.                  OALC will hold a briefing for newly-elected councillors on Saturday, 12 July from 9.30am – 3.30pm in Didcot Civic Hall. No one to attend.


10.               Financial matters

a.                  Tiddington Cricket Club new pavilion – financial support. It was agreed to hold the decision on the amount to be allocated. Consideration may be given to spreading the money over two financial years, depending on when finance is required by the Club.   

b.                  Bark for Play Area - Mr Stratton reported that the cost would be approximately £30.00. Acceptance was proposed by Mr Tremayne, seconded by Mrs Willis. 

c.                  Oxforshire Association of Local Councils membership – decided not to join.

d.                  Payment of £325.24 to Allianz Cornhill Insurance proposed by Mr Stratton, seconded by Mrs Willis.

e.                  Payment of £52.88 to MediaLane International for website management proposed by Mrs Willis, seconded by Mr Tremayne.

f.                    Payment of £1,019.68 to MediaLane International for Village Hall sound equipment proposed by Mrs Willis, seconded by Mr Tremayne.

g.                  Payment of £128.00 to MediaLane International for Village Hall CCTV computer equipment proposed by Mrs Willis, seconded by Mr Tremayne.

h.                  Payment of £11.99 to SLCC for new edition of “Governance and Accountability” proposed by Mr Tremayne, seconded by Mr Stratton.

i.                    Payment of £19.44 to Z M Knight for telephone expenses April 2002-March 2003 proposed by Mr Tremayne, seconded by Mr Stratton.

j.                    Payment of £10.00 for petty cash proposed by Mr Tremayne, seconded by Mr Stratton.


11.               Open discussion

a.                  Mr Tremayne asked that a special note of thanks be put in the Newsletter for all the help in the recent Litter Blitz.

b.                  Mrs Willis reported that the drain covers outside The Cottage and Spring Cottage on the A418 had been levelled and alleviated the vibration problems which had been experienced for some time. Mrs Cheeseman from The Cottage had pursued the matter and thanks were expressed for her work.

c.                  Mr Stratton congratulated Mr Nowell-Smith on his becoming District Councillor at the recent elections.

Mr Stratton reported that the date for the fete would be set at the Village Hall Committee meeting next week and wished to put it in the next Newsletter.

Mr Stratton asked that ideas and contributions for the website be requested in the next Newsletter.


12.               Date of next meeting

Monday, 2 June 2003 at 8.00pm.


There being no further business the meeting closed at 9.55pm.