Monthly Meeting

Monday 14 August, 2006, 8.00pm at Tiddington Village Hall




Present: Mr J Nowell-Smith (Chairman and District Councillor), Mr R Boughton and Mr K Field.


1.                   Apologies

Mr A Stratton, Mrs A Tremayne, Mrs J Willis and Mr D Turner (County Councillor)


2.                   Approval of previously circulated minutes

Previously circulated minutes were approved and signed.


3.                   Matters arising from previous minutes

a.                  OCC Highway matters the moving of the sign indicating the M40 is still awaited. It was reported that the parapet of the Ickford bridge on the further side had been damaged the previous Saturday night but not by a heavy lorry.

b.                  Pelican crossing Mr Boughton queried why this project should be costing so much more than others even allowing for the difficulties of siting and the laybys.

c.                  Affordable housing it was queried whether the Station Yard site was ever a sawmill and local enquiries will be made.

d.                  Tree planting and maintenance nothing further to report.

e.                  M40 road noise levels nothing further to report. A summary of the meeting on 19 July is awaited.


4.                   Planning matters

a.                  P04/W1414 Land adjacent to Sandy Lane Farmhouse erection of new barn style building for veterinary practice.

Appeal dismissed

b.                  P05/W0464/RET Land adjacent to Sandy Lane Farmhouse change of use of land to site two temporary buildings for use as veterinary surgery.

Appeal dismissed and District Council enforcement notice takes effect on 2 December 2006 with a compliance period of 9 months (2 September 2007)

c.                  P06/W0447/LB Hill Cottage, Albury View, Tiddington removal of internal wall below existing beam, to create kitchen/breakfast room.

Decision: SODC refused.

d.                  P06/W0519/LB Sandy Lane Farmhouse, Sandy Lane, Tiddington repair and extension to existing dwelling. Demolition of lean-to extension and area of brickwork.

Decision: SODC refused.

e.                  P06/W0520 Sandy Lane Farmhouse, Sandy Lane, Tiddington repair and extension of existing dwelling. Erection of detached garage/carport.

Decision: SODC refused.

f.                    P06/W0566 Rosewood, Ickford Road, Tiddington erection of replacement barn for ancillary domestic use (revision of P05/W0782)

Decision: SODC granted.

g.                  P06/E0622 Ferndale, Tiddington erection of front porch.

Decision: SODC granted.

h.                  P06/W0602 Sandy Lane Veterinary Surgery, Tiddington erection of new veterinary surgery with accommodation for practice nurse above. Associated access and car park area.

Decision: SODC refused.


5. Correspondence

a.                  SODC Free Tree Scheme requests for free trees to be submitted by 6 October. It was agreed to hold over discussion until the September meeting.

b.                  SODC Pilot Tree Warden Scheme agreed that there would be insufficient interest.

c.                  Thames Valley Police briefing on collaboration opportunities in support of Neighbourhood Policing, Drayton Golf Club, 21 September, 6.45pm. To be discussed at the September meeting.

d.                  OALC training courses on the Planning System and Risk Management, Didcot Civic Hall, 11 October, 9.30-1.00 and 2.00-4.00. No one to attend.

e.                  ORCC event on Parish Plans, Pine Lodge, Little Milton, 14 October, 10.00-4.00. No one to attend.

f.                    SODC Town and Parish Council Forum, Council Offices, Crowmarsh, 5 October, 6.00pm. To be discussed at the September meeting.


6.                   Financial matters

a.                  Risk assessment Mrs Tremayne reported that the brick built bus shelter had a hole in the roof but that other shelters and notice boards were in good condition. Mr Field will repair the roof.

b.                  Statement of Receipts and Payments 2005/2006 Clerk reported Receipts of 15,958.37 and Payments of 10,204.49 and a Balance carried forward of 15,735.79. The large increase in the Receipts and Balance was because SODC had paid the precept instalment for 2006/2007 in March 2006. The Statement of Receipts and Payments, the Bank Reconciliation and the Supporting Statement were certified by the Chairman and Responsible Financial Officer.

c.                  Annual Audit Statement of Assurance, 2005/2006 was certified by the Chairman on behalf of the Council.

d.                  Three Villages Car Service Raymond Fergusson of Little Milton had taken responsibility for the finances and suggested that the car drivers were paid directly. This was approved and would mean a total cost of 58.50 for Jan-Jun 2006 to be paid to two drivers at the September meeting.

e.                  Wheatley Park School Prizegiving sponsorship of 50.00 proposed by Mr Boughton, seconded by Mr Field.

f.                    Payment of 40.00 to Mrs P Papps for internal audit proposed by Mr Field, seconded by Mr Boughton.

g.                  Payment of 212.80 to Parchments of Oxford for Newsletter printing August/September proposed by Mr Field, seconded by Mr Boughton.

h.                  Payment of 37.00 to Mr M A Wise for hedge trimming proposed by Mr Field, seconded by Mr Boughton.

i.                    Payment of 10.00 for petty cash proposed by Mr Boughton, seconded by Mr Field.


7.                   Open discussion

a.                   Mr Boughton expressed concern at the dog waste being deposited in the litter bin by The Fox. It was agreed to investigate the cost of providing dog waste bins.

b.                   Mr Nowell-Smith reported that the cribbage team would be making a formal request to use the Village Hall extension on a Monday evening while the cricket pavilion was being rebuilt. As this would only be temporary it was felt that it would not be a problem.

c.                   Mrs Willis had asked the Clerk to mention the possibility of the Council taking responsibility from SODC for the maintenance of grass verges. This would be further discussed at the September meeting but initial reaction was that it would bring a substantial cost to the Council as the SODC contribution would only be for the minimum cuts.


8.                   Date of next meeting

Monday, 4 September 2006 at 8.00pm.


There being no further business the meeting closed at 9.25pm.